Question 1

Is Reconcile CLC worth it for my hotel?

Accepted Answer

If your property processes more than ~50 CLC stays per month, almost always yes. The typical hotel loses approximately 1% of CLC virtual card revenue to silent billing errors. At $3/room/month, our service typically pays back 5x to 10x that fee within the first quarter.

Question 2

What are the alternatives to Reconcile CLC for hotel CLC reconciliation?

Accepted Answer

There are three realistic alternatives: (1) doing nothing and accepting ~1% silent revenue loss; (2) handling CLC reconciliation in-house with your front-desk and accounting teams; or (3) hiring a generalist hotel audit firm that takes a contingency cut of recovered revenue. Reconcile CLC is the only flat-fee, CLC-specialist option.

Question 3

How is Reconcile CLC different from a generic hotel audit firm?

Accepted Answer

Generic audit firms cover all payment methods and typically charge 25–35% of recovered revenue. We do one thing — Corpay CLC virtual card reconciliation — and we charge a flat $3 per room per month regardless of how much we recover. The result: your effective cost is dramatically lower and our incentive is to catch every dollar, not to optimize for the largest disputes.

Question 4

Why not just do CLC reconciliation in-house?

Accepted Answer

Most hotels try, and most lose. Front-desk turnover (industry average 70–80%/year) destroys institutional knowledge. PMS systems don't ship with CLC-specific validation. Manual reconciliation typically runs monthly or quarterly — outside Corpay's 30-day late-charge window. The result: 1%+ of CLC revenue silently disappears.

Question 5

What does Reconcile CLC do that an in-house controller cannot?

Accepted Answer

We operate inside Corpay's 30-day late-charge recovery window with daily cadence; we know the documentation requirements that get late-charge requests approved (>85% approval rate within 30 days); and we apply CLC-specific logic — CheckINN vs. CrewFax, dynamic rate authorization, MCC validation — that off-the-shelf PMS reporting doesn't surface.

Question 6

Are there real CLC reconciliation service alternatives?

Accepted Answer

There are general-purpose hotel audit firms, broad accounts-receivable consultants, and PMS-vendor support teams — but none specialize in Corpay CLC reconciliation as their primary service line. Reconcile CLC is the specialist option.

Capability	Reconcile CLC	In-House	Generic Audit Firm
CLC virtual card specialization
Daily reconciliation cadence		Sometimes
Submits Corpay late charges for you		Manually	Sometimes
Flat, predictable pricing	$3/room/month	Salary + tools	25–35% of recovery
No long-term contract
Survives front-desk turnover
PMS-specific knowledge (Opera/Fosse/OnQ/Maestro/RoomKeyPMS)		Varies	Varies
Catches rate code drift automatically
Recovery report tied to root cause			Sometimes
Inside Corpay's 30-day late-charge window		Rarely	Rarely

Reconcile CLC vs. In-House Reconciliation vs. Generic Audit Firms

Reconcile CLC

In-House Reconciliation

Generic Audit Firm

Frequently Asked Questions

Stop Losing Revenue to CLC Billing Errors